Space Rental User Documents
Please click (+) to review the following user documents before submitting your Space Rental Request form.

Space Rental Guidelines

General Guidelines 

The Brooklyn Community Pride Center provides a safe, common space offering physical and mental health services, social support, recreational and cultural programming, as well as being a hub of information for lesbian, gay, bisexual, and transgender individuals and families in Brooklyn.

Through promotion of the empowerment, development, and general welfare of the LGBT+ community with emphasis on gender, racial, and ethnic parity, we are committed to affecting positive change within our Borough, and the community at large.

The Brooklyn Center provides a space where all are welcome, and therefore groups utilizing the Center will not engage in hate speech or bigotry of any kind; engaging in or advocating for violence of any kind is strictly prohibited on the Brooklyn Center premises. Engaging in illegal activities on the premises is strictly prohibited. The Brooklyn Community Pride Center reserves the right to restrict or reject any group at the Center whose presence or use of the Center negatively impacts other groups/individuals using the Center.

The Brooklyn Community Pride Center is a non-partisan, non-denominational, 501c3 organization and does not support or endorse activities held on its premises. Activities held at the Brooklyn Center must neither conflict with nor interfere with the Brooklyn Center sponsored or produced programming. When such conflicts arise, the Brooklyn Center programming will be given priority.

The Brooklyn Center’s Facilities Coordinator is responsible for processing requests to use the Brooklyn Center space. All groups using the Brooklyn Center space must execute this Agreement. Failure to do so, or otherwise violating these guidelines, will result in the suspension or cancellation of space use permission.

The Brooklyn Center is committed to good-faith cooperation and partnership with all individuals and groups utilizing space and will make all reasonable effort to resolve conflicts when they arise.

Terms and Conditions

Security 

Clients are responsible for maintaining order and control of members and guests before, during and after their events. If anyone associated with a Client’s event becomes disruptive to the event or potentially disruptive to other people or events in the building and the Client is unable to get the person(s) to leave the event, the Client must contact the Brooklyn Center staff immediately. The Brooklyn Center staff will address the situation, determine its severity, and call the police if necessary.

Housekeeping 

It is the Client’s responsibility to make sure its event concludes and the room is restored to its prevent condition by the end of the booked time. It is important to book break down time. Clients are responsible for the following:

  • Place all trash and recyclables in designated receptacles. Not that separate blue receptacles are labeled for paper, and for aluminum, plastic and glass. Do not overload receptacles.
  • Remove all literature, decorations, signs, etc. and discard unwanted items in the appropriate receptacles.
  • Dispose of all liquids in the kitchen sink
  • The BCPC is NOT responsible for personal belongings. Do not leave them unattended at any time and remove all of them at the end of an event.
  • Give any unclaimed item to the BCPC staff for lost and found. Found items are kept for three days, then discarded.
  • Do not tamper with the BCPC safety equipment, such as smoke detectors, fire extinguishers, light fixtures, and fuse boxes. Report any problems to the BCPC staff immediately.

Furniture and Equipment 

Clients shall exercise care in their use of the Brooklyn Center equipment. The Brooklyn Center reserves the right to charge a Client for repair or replacement of any equipment or furniture that is damaged or lost during the period it was rented to the Client.

Tobacco Free Environment 

Smoking and tobacco chewing are not allowed within the Brooklyn Center’s facility.

Food and Beverages 

The Brooklyn Center does not provide catering services. Clients are permitted to bring in food and beverages for events and are responsible for providing everything necessary for serving food and beverages. Clients are responsible for disposing of all unconsumed food and beverages at the end of their event, as well as removing any catering supplies.

Alcoholic Beverages 

Advance permission is required when alcohol will be present at an event. Clients must never provide alcohol to minors. Alcoholic beverages must be consumed within the space where the event is being held and it is the Client’s responsibility to see that alcoholic beverages are not carried out of the space.

Fees for Use of Space and Equipment 

The Brooklyn Center charges fees for use of space and equipment. Fees for space include time for preparations and clean-up. The Brooklyn Center reserves the right to adjust fees at any time and fees are subject to change upon renewal of any Space Use Agreement.

The Brooklyn Center may require deposits as it deems necessary, including but not limited to nonrefundable deposits on space fees to guarantee booking and deposits to offset extraordinary Brooklyn Community Pride Center expenses resulting from special events, including but not limited to additional staff time for access or cleaning.

Fee Payment 

Full payment is due at least five (5) business days before the day of meetings and events.

Payments can be mailed to Brooklyn Community Pride Center, C/O Karen Rand Associates, LLC, 100 Crosby Street, Suite 303, New York, NY 10012 . Please indicate the room(s), date / time in the memo portion of your check. Online payment is also possible here. Please contact the Facilities Coordinator for more information.

Listing in the Brooklyn Community Pride Center’s Activities Calendar

All activities scheduled at the Brooklyn Center are eligible for listing in the Brooklyn Community Pride Center’s Program Community Navigator online. Private events will be listed as private to avoid double booking.

Cancellation Policy

Payment of space and equipment fees is due at least five (5) business days in advance. If any payment exceeds thirty (30) days past due, all future bookings by the subject Client will be supported until all outstanding payments are received.

For events cancelled by the Client, the full deposit will be returned if the cancellation is made more than five (5) business days before the event. If cancellation is made five (5) or fewer days before the event, half of the deposit will be returned.

Grievance Process and Appeal: Complaints 

Complaints regarding any aspect of the Space Use Agreement reservation, space use experience should be addressed to the Brooklyn Center Facilities Coordinator. All attempts should be made to resolve grievances at this level. If the problem is not resolved, a written complaint may be submitted to the Executive Director.

Liability 

Clients entering into the Space Use Agreement with the Brooklyn Community Pride Center indemnify and hold harmless the Brooklyn Community Pride Center and its agents and employees from any and all claims for damages or injuries to persons or property arising during the period covered in the Client’s Space Use Agreement. In certain circumstances, and at the sole discretion of the Brooklyn Center, a Certificate of Insurance naming the Brooklyn Community Pride Center as additional insured may be required as a condition of space provision.

Miscellaneous Provisions 

Clients will not permit any activity that will injure or deface the Brooklyn Center in any manner.

Clients will not affix pushpins, tape, or any other objects to the walls. Post-it notes are permitted.

The Brooklyn Center employees have the right to enter any event at any time

The Brooklyn Center will not allow space to be used by any group which will undertake illegal activities within the Brooklyn Center. Clients agree to abide by, conform to, and comply with all the applicable laws, rules, and regulations of the United States and the City and State of New York.

When an event effects the Brooklyn Center’s regular hours of operation or requires additional staffing from the Brooklyn Center, the Client will be charged an appropriate fee, to be determined in advance of the event.

The Brooklyn Center cannot be responsible for equipment or property that is left or stored on its premises.

The Brooklyn Center retains the right to terminate any Space Use Agreement without prior notice if the Brooklyn Center determines that the Client in any way failed to adhere to the rules outlined in this document or any of its attachments. Furthermore, the Brooklyn Center reserves the right to cancel any future meetings or events already booked by or later requested by the same Client.

Use of the Brooklyn Community Pride Center’s name as a meeting site does not constitute an endorsement by the Brooklyn Community Pride Center of the Client or the event.

Clients may not use the Brooklyn Community Pride Center’s logo in any promotional materials without prior permission, review and approval of the material by the Executive Director.

The Brooklyn Community Pride Center will be held harmless for any and all damages and penalties arising from the improper use of copyrighted materials by any Client using space at the Brooklyn Community Pride Center.

Pledge of Non-Discrimination

Brooklyn Community Pride Center User Group Pledge of Non-Discrimination

In consideration of the provision of space-for-fee at the Brooklyn Community Pride Center, I (the renting party) represent and affirm that our group is non-discriminatory; does and will treat all individuals and groups equally without regard to actual or perceived race; creed; color; national origin; religious background or affiliation; gender; gender expression or gender identity; sex; sexual orientation; pregnancy; age; height or weight; alienage or citizenship status; past, present or future disability or condition, including physical (e.g. HIV/AIDS), intellectual (e.g. learning disability), or psychiatric; veteran or military status, marital or partnership status, or any other protected status in accordance with federal, state or local laws.

We (the renting party) recognize that respecting individual dignity, achieving equality and promoting intergroup harmony are the responsibilities of all people, including our group. We reject hatred and will not engage in acts or expressions of hatred directed to any person(s) or group(s). Our group will work in good faith to affirm and abide by these principles in all our activities and affairs.

We (the renting party) understands the Center reserves the right to revoke any use of its facilities by a user group in the event that such group fails to affirm or abide by these principles.

Space Details & Rates:

Public Area  20′ x 25′
Rate: $30-$60 per hour based on day & time (see rate details)
Seated capacity: 35 seated, 45 standing
Note: The public space is necessary for other users of the Center to traverse and is not private. 


David Kooy Conference Room  20′ x 20′
Rate: $20-$50 per hour based on day & time (see rate details)
Seated capacity: 20 seated
Note: Private room with no windows


Brennan Davis Conference Room  10′ x 20′
Rate: $20-$50 per hour based on day & time (see rate details)
Seated capacity: 8-12 seated
Note: Private room with windows


Space Rental Request Form

Please provide details about the event you’d like to hold at The Center.

Before you begin, please review our Space Rental Use Documents (in the left column), and indicate below, that you agree to the guidelines, terms and conditions. (required)

I agree to the Space Rental Guidelines
I agree to the Terms and Conditions
I agree to the Pledge of Non-Discrimination


Contact Name: (required)

Organization/Group/Company Name: (required)

Contact Email: (required)

Contact Phone: (required)

Company Address: (required)

Company Website:


Name (title) of the Event/Meeting:

Description of the Event/Meeting:

What kind of Event is it? (i.e. group meeting, party, panel, etc.)

Is your group a 501c3 nonprofit organization?

YesNo

Has your Group met at The Center before?

Yes, for a one-time meetingYes, for a weekly meetingYes, for a monthly meetingYes, for a quarterly meetingNo, we’ve never gathered at The Center


Space requested: (required)

Public Area
David Kooy Conference Room
Brennan Davis Conference Room


Date needed for your Event?

First Choice Date: (required)


Second Choice Date: (required)


Third Choice Date:


How many people do you expect? (required)

What kind of furniture do you need?

What kind of equipment do you need?
Podium
Television and/or Projector
Printer
Other (please indicate in Comments section below)

Additional Comments or Questions:

You are donating to : Brooklyn Community Pride Center

How much would you like to donate?
$25 $50 $100
Name *
Last Name *
Email *
Phone
Address
Additional Note
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